Receptionist

Quantum Business Law represents a wide array of business clients seeking representation on tax law, tax litigation, corporate & commercial litigation, class action litigation and mediation.

Our partners have decades of successful experiences with corporations, partnerships, entrepreneurs, and ultra-high-net-worth individuals.

At Quantum, our tax and litigation teams are ready to offer a comprehensive level of service seldom seen in the legal field.

We have an immediate opening for a full time Receptionist.
The candidate must be a self-starter and highly motivated with excellent communication skills

Job Functions:

Location: Markham, Ontario

Hours: Monday to Friday - 8:00 am - 5:00 pm (1 hour lunch)

Start Date: Immediately

Job Types: Full-time, Permanent

Job Conditions: Must be physically present in the office - No remote work available.

(all safety and health protocols are been followed)

Front-Desk Receptionist Main Duties & Responsibilities

The Front-Desk Receptionist is responsible for overseeing our front desk, coordinate a variety of office tasks and act as the first point of contact for clients.

· Manage the reception email address and operate our telephone systems by answering, screening, and referring inquiries to appropriate sources.

· Assist in the schedule appointments, meetings and update internal office calendars.

. Ability to multi-task and adapt to a fast faced environment

· Organize, prepare, and separate incoming and ongoing mail, coordinating deliveries with couriers.

· Maintain and update the company’s directory, manage office supplies and internal filing systems.

· Maintain tidiness throughout the day in the reception area, conference rooms and kitchen, including unloading dishwasher.

· Assist with company events and special projects as needed.

· Perform other related duties when needed and as assigned by the management.

· Must be proficient using computer software programs including but not limited to Microsoft Office Suite (Excel, Word, Outlook), MS Teams and others.

· Must possess excellent communication abilities, written and verbal skills.

· Have a strong business etiquette, attention to detail with a high degree of accuracy, organizational and time management skills.

· Strong ability to work well both independently and in a team-based environment, under time constraints and supervision.

· Strong ability to maintain confidentiality and work with sensitive information.

· Assist to prepare and send invoices to clients and account receivable

· Assist with project documentation including typing, editing, compiling, and formatting various reports, proposals, memos, and other correspondence

· Other general administrative duties assigned by management

Job Type:

Full-time

Benefits:

• On-site parking

Schedule:

• 8 hour shift